Booking engineManual entryGlobal

Alaric + VillaTax

Alaric operates as a direct booking engine that embeds on villa websites, designed to optimize the booking conversion fu...

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Type

Booking engine

Region

Global

Connection

Manual entry

Payout

Per booking

Connector details

TypeBooking engine

RegionGlobal

Connection

Manual entry

PayoutPer booking

Confidenceindustry_known

Last verified2026-06-18

Sources4

About Alaric

Alaric operates as a direct booking engine that embeds on villa websites, designed to optimize the booking conversion funnel and capture guest contact records. Rather than relying on third-party OTAs, Alaric enables property managers to control the guest experience from room selection to the booking confirmation page. For Bali villa operators looking to increase profit margins, this tool provides a direct channel to bypass booking commissions. Since guest transactions are managed within the Alaric dashboard, it is the initial record source for direct bookings. For VillaTax, Alaric provides reservation details, stay dates, guest contact records, and payment histories. Reconciling these direct bookings is essential to ensure that website revenue is correctly reported for regional tax compliance. This page explains how Alaric records are mapped.

Why this platform matters for a Bali villa

Alaric is a valuable integration for Bali villa owners aiming to build direct client databases and reduce reliance on third-party OTAs. By embedding Alaric checkout widgets directly on their sites, operators can capture real-time guest booking details at the moment of reservation. Since guest details are logged directly in Alaric, managers obtain the complete contact information needed for mandatory guest reports. However, Alaric does not compute local lodging taxes or handle Rupiah exchange conversions. VillaTax resolves this by importing Alaric checkout files and cross-referencing stay durations with your tax ledger, ensuring that direct conversion leads match declared lodging figures, keeping your direct channels compliant.

Connecting Alaric to VillaTax

VillaTax integrates with Alaric through manual document uploads exported from the Alaric booking portal. Managers retrieve reservation ledgers, client lists, and payment summaries, typically in standard CSV formats. Because Alaric is a localized booking widget that does not expose direct database connections to external tax applications, manual file exports are the primary method for extracting data. The exported reports deliver crucial reservation details, including unique booking references, guest names, dates of stay, room allocations, and payment records. VillaTax parses these files to align direct website reservations with your property calendar, ensuring that every booking is mapped to the correct legal ownership structure in Bali before monthly tax reports are finalized.

What data VillaTax imports from Alaric

The system records the booking reference, guest contact details, occupancy dates, villa unit key, gross reservation value, and payment method from the Alaric reports. This helps make sure the gross stay value paid by the guest is used as the tax base, as regional lodging taxes and corporate income taxes cannot be calculated on net payouts. Foreign currency transactions are converted into IDR using the official exchange rates set by the Ministry of Finance on the check-in date. The imported records are mapped to individual villa profiles within the tax ledger, creating an audit trail that links each website booking to its respective regional tax filing, allowing villa owners to track the conversion details of direct stays.

What VillaTax captures

Data fields automatically synchronized

Manual entry required — fields recognized

Reservation code

Check-in date

Check-out date

Guest name

Gross revenue

Payment status

How it works

From platform to compliance in 4 steps

Connect platform

Sync bookings automatically

Ingest data

VillaTax normalizes all records

Tax calculation

IDR conversion & obligation mapping

Compliance output

Reports, exports, declarations

Things to know

Operational quirks

(1) Discrepancies can occur when guests modify checkout details in the Alaric widget after the data has been exported, requiring a fresh file import to align the tax records. (2) Abandoned reservation funnels in the Alaric booking widget must be manually cleared to prevent dummy bookings from inflating the monthly lodging projections. (3) Promotion code discounts applied during website checkout must be matched against bank transaction summaries to ensure that the declared lodging tax base matches the actual net revenue collected, avoiding reporting discrepancies. Property managers should reconcile these widget logs weekly to guarantee complete billing accuracy and correct ledger reporting.

Bali-specific watchouts

Bali properties using Alaric direct booking engines must ensure that their checkout portals are configured to comply with Indonesian currency regulations, which require all localized transactions to be priced in IDR. Additionally, since direct reservations lack OTA mediation, villa managers must check that guest counts do not exceed the capacities authorized under their Pondok Wisata licenses. VillaTax helps cross-reference these website bookings with guest logs to verify that the currency conversions match the official weekly government rates. This compliance step is critical to protect your villa license during Bapenda inspections, keeping all operational guest data accurate, verifiable, secure, and compliant.

Manual entry requires diligent record-keeping to avoid reporting gaps.
Ensure all bookings are logged before month-end for accurate P&L.
Currency conversion to IDR may introduce minor rounding differences in tax reports.

Points of vigilance

Direct bookings can lull owners into believing no fiscal obligation arises because no OTA is involved. The opposite is true: PBJT and PPh apply to gross revenue regardless of channel. VillaTax surfaces direct revenue exactly like OTA revenue, so the dashboard does not under-report.

Global platforms expose multi-currency flows. Always reconcile against IDR at the official Kurs Pajak rate, not the platform's internal conversion.

Indonesian fiscal framework that applies regardless of platform

The tax obligations triggered by a villa booking in Bali are defined by Indonesian law and do not depend on which platform produced the reservation. This section lists the applicable provisions with citations to primary sources; for case-by-case computation use the /dashboard/tax cockpit.

• PBJT (Regional Accommodation Tax) at the rate set by each Bali kabupaten — see UU 1/2022 HKPD Pasal 56–61 and Perda Badung Pasal 7–8 for the legal basis. Liability accrues at check-in date and is owed monthly. • PPh Final 4(2) on rental income — when the lessor is a non-corporate Indonesian taxpayer, PP 34/2017 sets a final 10% rate on gross rental. For corporate lessors, PPh Badan applies at the rate fixed in UU 7/2021 HPP. • PPh 21 on staff salaries — TER (effective rate) regime per PP 58/2023 and PMK 168/2023; VillaTax computes monthly withholding for your villa staff. • PPh 26 on cross-border payouts — UU 36/2008 Pasal 26 and PMK 112/2022 — applies when a non-resident receives Indonesia-sourced income; relevant for cross-border OTA commission settlements rather than the host's payout. • PPN (VAT) — UU 7/2021 HPP — only if the lessor is a registered PKP (Pengusaha Kena Pajak). • LKPM quarterly investment report — required for entities with foreign capital, filed via BKPM. None of these obligations depend on which OTA, PMS or channel manager produced the booking.

Sources cited

Undang-Undang Republik Indonesia No. 1 Tahun 2022 tentang Hubungan Keuangan antara Pemerintah Pusat dan Pemerintahan Daerah (UU HKPD), Pasal 56–61
Pemerintah Republik Indonesia — 2022-01-05
https://peraturan.bpk.go.id/Details/195696/uu-no-1-tahun-2022
Peraturan Daerah Kabupaten Badung No. 7 Tahun 2023 tentang Pajak Daerah, Pasal 7–8
Pemerintah Kabupaten Badung, Provinsi Bali — 2023
https://jdih.badungkab.go.id/
Peraturan Pemerintah No. 34 Tahun 2017 tentang Pajak Penghasilan atas Penghasilan dari Persewaan Tanah dan/atau Bangunan
Pemerintah Republik Indonesia — 2017-09-06
https://peraturan.bpk.go.id/Details/72877/pp-no-34-tahun-2017
Undang-Undang Republik Indonesia No. 7 Tahun 2021 tentang Harmonisasi Peraturan Perpajakan (UU HPP)
Pemerintah Republik Indonesia — 2021-10-29
https://peraturan.bpk.go.id/Details/185162/uu-no-7-tahun-2021
Peraturan Pemerintah No. 58 Tahun 2023 dan Peraturan Menteri Keuangan No. 168 Tahun 2023 tentang Petunjuk Pelaksanaan Pemotongan PPh Pasal 21 (Tarif Efektif Rata-rata)
Kementerian Keuangan Republik Indonesia — Direktorat Jenderal Pajak — 2023-12
https://peraturan.bpk.go.id/Details/273230/pp-no-58-tahun-2023
Undang-Undang No. 36 Tahun 2008 tentang Pajak Penghasilan (PPh Pasal 26) — dilengkapi Peraturan Menteri Keuangan No. 112 Tahun 2022, Pasal 26
Pemerintah Republik Indonesia / Kementerian Keuangan — 2008-09-23
https://peraturan.bpk.go.id/Details/39915/uu-no-36-tahun-2008

Platform-specific fiscal points VillaTax tracks

Regional accommodation tax. Under the UU 1/2022 HKPD framework, stays booked via Alaric are subject to the 10% regional lodging tax. The tax base must be the gross direct booking value paid by the guest. VillaTax logs the reservation references and gross values to ensure that monthly PBJT declarations to the kabupaten Bapenda are based on documented figures and protect hosts from under-reporting penalties. The outcome depends on the property location. VillaTax records these parameters to support compliance reviews, assisting managers in verifying lodging revenue.
Income tax on direct lodging. Rental revenues generated through Alaric checkout widgets are subject to PPh Final Pasal 4(2) at a 10% rate under PP 34/2017. For PT PMA entities, these earnings must be reported in monthly corporate income tax filings. VillaTax converts all foreign currency bookings to IDR using the weekly government rates to ensure accurate corporate tax reporting. Reconciling these bookings on a monthly basis protects the corporate entity from compliance audits and under-reporting penalties. The tax obligation applies to all realized rental income, including website reservations.
Withholding tax on software fees. Monthly subscription fees paid to Alaric's foreign entity may trigger PPh 26 withholding tax considerations at a rate of 20% under UU 36/2008, unless a double taxation treaty applies. The host must withhold and report this tax if a certificate of residence is available. VillaTax logs these fees to support correct withholding calculations and maintain foreign vendor compliance. Villa owners must keep copies of software service invoices and vendor details to support these tax deductions during audits. Understanding the correct withholding path under local regulations is essential.
BKPM investment realization. PT PMA entities must report all Alaric booking revenues in their quarterly LKPM report to BKPM. This requires clear segmentation of booking channels and revenues by property. VillaTax organizes Alaric transaction logs into clean CSV exports sorted by channel, ensuring that reports match official banking statement histories and BKPM requirements for international businesses. This compliance mapping is crucial for maintaining the PT PMA's corporate license and ensuring transparent investment reporting to BKPM and local tax offices in Bali for full regulatory compliance.

Frequently asked questions

Does Alaric calculate local Bali lodging taxes?

No. Alaric is a direct booking engine software and does not collect or remit regional PBJT or PPh taxes on behalf of villa owners in Bali. The host must report and pay these taxes directly to the local Bapenda. VillaTax automates this process, ensuring that your lodging tax calculations match your physical property locations and Bapenda requirements. This protects your lodging business from under-reporting penalties.

How are Alaric direct bookings integrated into VillaTax?

VillaTax records the gross rate paid by the guest as the tax base. The system matches these bookings with your calendar dates and converts foreign currencies using the weekly tax exchange rates to ensure compliant tax reporting, keeping your direct bookings compliant with local tax regulations without manual entry. This helps make sure you pay the correct regional accommodation tax without manual calculation errors.

What happens if a website booking from Alaric is modified?

When a booking is modified in the Alaric portal, you must export the updated report. VillaTax adjusts the tax ledger automatically to ensure that you do not pay taxes on non-realized stays, keeping your accounting accurate and preventing local Bapenda tax auditors from flagging inconsistencies between guest logs and declared taxable lodging revenues. By maintaining this updated history, your tax ledger remains clean.

Can I connect Alaric using direct API keys?

Currently, Alaric integrations are managed via manual CSV or PDF report imports from the Alaric Dashboard. This method guarantees that financial details and direct rates are captured securely without requiring API access, keeping your extranet credentials private while helping make sure your tax records remain legally compliant. This manual process protects sensitive portal credentials while maintaining regulatory compliance at all times.