Organizations

Overview

The organizations module is the entity-level backbone of VillaTax. It lets users manage separate legal entities (Perorangan, CV, PT local, or PT PMA) with their own properties, staff, documents, accounting records, and tax context clearly scoped to each entity.

For users managing only one villa under one ownership structure, this may feel administrative. For users running multiple properties across different entities (an individual owner holding one villa as Perorangan, a PT PMA for another, a CV for a third) clean entity separation is essential. Without it, tax calculations bleed across structures, compliance becomes untrustworthy, and the financial picture loses meaning.

The organizations list is at Organizations. Creating a new organization starts at create a new organization.

What an Organization Record Contains

Each organization record captures the entity's identity and fiscal context:

• Name: the operating or legal name of the entity
• Legal type: Perorangan, CV, PT local, or PT PMA. This drives which obligations apply and which tax modules are shown.
• NPWP: the organization's tax registration number
• NIK: for Perorangan, the owner's national ID (required since PMK 112/2022)
• KBLI codes: one or more business classification codes that define the formal activity type
• Business role: the nature of the user's role with this organization (owner, co-owner, manager, accountant, etc.)
• NIB: optional, but tracked and displayed on the organizations page
• Address, regency, and other identity fields: used in reports and filing preparation

Tax Obligation Chips

Each organization on the Organizations page displays its applicable tax obligations as clickable chips. These chips are not generic labels. Each chip links directly to the relevant module where that obligation is managed:

Obligation	Module
PBJT	Compliance
PPh 4(2)	Reports
UMKM	Coretax
PPh 25	Corporate Financials
PPh 26 (OTA)	OTA Commissions
PPN	VAT Invoices
PPh 23	Expenses
BPJS + PPh 21	Staff Declarations
LKPM	Reports
SPT 1770/1771	Compliance
PBB/BPHTB	Property Valuation
PPh cession	Coretax

The chip set shown for each organization is determined by its legal type, KBLI codes, and fiscal configuration. A Perorangan organization does not show corporate tax chips. A PT PMA shows different obligations from a CV.

Multi-Entity Management

You can manage multiple organizations under one VillaTax account. There is no limit on the number of organizations. Each organization maintains completely independent records for:

• bookings and calendar
• staff and payroll
• documents
• expenses and deductible costs
• accounting journal and reports
• compliance status and tax obligations

This separation is important. A booking in one organization does not affect the P&L or tax position of another. Compliance scores are calculated per organization. Exports can be run per organization or across the full account.

Switching Between Organizations

The active organization is selected using the organization switcher in the dashboard header. When you switch organizations, the scope filter updates and all module views (bookings, compliance, analytics, staff) refresh to show data for the selected entity.

Relationship to Properties

Properties are created inside an organization. A property inherits its tax configuration context (legal type, fiscal setup) from the organization it belongs to. One organization can have multiple properties.

Creating a New Organization

New organizations are created at create a new organization. The creation form captures 14 key fields including legal type, NPWP, NIK, KBLI codes, and address. These fields are required to correctly configure the organization's tax context from the start.

Do not create multiple organizations for the same legal entity to separate properties. Each organization should correspond to one distinct legal registration. Properties within the same legal entity should be added as multiple properties under a single organization.

Fiscal Setup Per Organization

Each organization has its own fiscal setup at Fiscal Setup. The fiscal setup stores the detailed configuration used by the tax engine, compliance module, and Coretax readiness checks. It builds on the basic identity data in the organization record and adds PKP status, fiscal nature, and PTKP context.

What Organizations Do Not Do

• They do not replace formal legal entity management or corporate secretarial filing
• They do not keep your statutory records up to date with the Ministry of Law
• They do not sync with OSS, BKPM, or DJP registries automatically

They are the internal scoping layer inside VillaTax that makes multi-entity management coherent within the product.

Getting Started

Start at Organizations and create your first organization with create a new organization. Complete the legal type, NPWP, and KBLI fields before adding properties or running tax calculations. Once the organization is configured, the obligation chips will show you which modules need attention.